Secretary
Secretary

Position Summary

Perform a variety of clerical and secretarial duties related to the management of the College. Prepares various reports, drafts correspondence, schedules appointments, establishes and maintains files and interacts with students, faculty, staff and the public.

Position Objectives

Main Responsibilities

May include any and/or all of the following:

 Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and maintain files. Assembles attachments and corresponding material. Reviews outgoing material for completeness, attachments, dates, and signatures.

  1. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual.

  2. Schedules and coordinates meetings and appointments of the Chairman, President and other senior staff. Schedule and coordinates BOT meetings. Attend, prepare and distribute minutes of meetings.

  3. Composes general correspondence and written material.

  4. Gathers, compiles and records data. Researches and prepares various reports and presentations. Creates various schedules.

  5. Assembles and compiles material for grant, contract, and budget preparation. Monitors expenditures and reconciles financial statements.

  6. Coordinates travel arrangements.

  7. Establishes and maintains filing systems.

  8. Sorts screens and distributes mail.

  9. Completes forms.

  10. Orders and maintains inventory of supplies.

  11. Photocopies material.

  12. Oversees and instructs support staff.

  13. Performs additional functions incidental to office activities.

Key Selection Criteria

  1. Fluent written and spoken English and Arabic Language proficiency.

  2. Understanding of the College processes.

  3. Telephone etiquette skills.

  4. Demonstrated customer service skills; high level of positive energy, team player with a desire to excel and promote educational opportunities at BHCK.

  5. Commitment to cooperation, consensus building, collaboration, effective goal-setting and evaluation.

  6. Strong computer skills required in order to provide own support including database management, scheduling, mail merging, and use of Microsoft Office.

  7. Ability to maintain confidentiality & excellent work ethics.

  8. Excellent personal presentation and grooming.

    Essential Formal qualifications experience and attributes:

  1. A degree preferably in management, business, journalism (public relations), IT or related field from an accredited college or university

  2. 3 to 5 years’ experience in senior secretarial duties desired



If you have any questions or require assistance please email: jobs@bhck.edu.kw

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